Meeting of the Board - Monday, January 23, 2012

Date: 
Mon, 01/23/2012 - 3:30pm

ST. LOUIS COUNTY LIBRARY DISTRICT
MEETING OF THE BOARD
HEADQUARTERS BRANCH
MONDAY, JANUARY 23, 2012

3:30 PM

The monthly meeting of the Board of the St Louis County Library District was held at Headquarters, 1640 S. Lindbergh Blvd., St. Louis, MO  63131 on Monday, January 23, 2012 at 3:30 p.m. The agenda had been posted in all branches of the Library District at least 24 hours before the meeting.

ATTENDANCE:

            Library Board Members:                      

                        Dr. Lynn Beckwith, President
                        Edith Cunnane, Vice President
                        Dr. Chingling Tai, Secretary
                        Elena Kenyon, Member

            Administrators and Guests Attending:

Charles Pace, Director; Gary Holdefer, Associate Director & Comptroller; Barbara Brain, Assistant Director, Adult and Support Services; Barbara Turkington, Asst. Director, Advancement; Kristen Sorth, Sr. Mgr., Human Resources; Gib Van Cleve, Manager, ITS; Eric Button, Community Services Administrator; Marie Conlin, Library Planner, Lisa Stump, Counsel, Lashly & Baer, Julie Leicht, St. Louis County and Robert Arendes, customer.

            SLCL Staff attending:

Tracy Fletcher, Edith Isele, Trudy Williams, Jenny Via, Kate Gerblick, Roz Kohen,   Barb Urban, Cynthia Schultz, Dottie Wobbe, Christina Pryor, Anna Schurk, Keir Haug,  Kathy Wiese, Laura Kasak, Nicole Clawson, Parkie Peck, Donna Spaulding, Emily Althoff, Michael Cohen, Joyce Loving, Kate Grantham, Lori Boschert, Denise Keller, Mary Arnhart, Larry Kornfeld, Jennifer Jung, Kathy Condon Boettcher, Kathy Muller, Kimberly Clark, Anna Strackeljahn, Kathy Wiese, Karen Sieber, Paul Bayless, Lorraine Budke, Carrie Robb, Kathy Condon-Boettcher, Natalia Catlett, Anne Arthur, Conrad Rader, Amy Hanaway, Lynn Grimshaw, Julia Mangner, Martha Ramey, Ed Clark and Sandra Williams.

 

MINUTES:

The Regular Minutes, dated December 19, 2011 were approved by the Board (Cunnane/Tai).

 

PUBLIC COMMENTS:

Mr. Robert Arendes, a Library customer spoke to the Board about his disapproval of their de-selection process.  He said he felt the Library was weeding too many books.  Dr. Beckwith thanked Mr. Arendes for his comments and said he would receive a written response.

 

TREASURER'S REPORT:

The Treasurer's Report, dated December 31, 2011 was approved subject to audit (Cunnane/Kenyon).    The Library had received $13 million in 2011 tax revenue before the end of the year.  The Foundation contributed $25,000 for the Grand Glaize Teen Center.

 

DIRECTOR'S REPORT:

Assistant Director

Mr. Pace introduced Barbara Brain, Assistant Director of Public Service.  Ms. Brain gave an overview of her responsibilities for the Library.  She spoke of her responsibilities of adult and support services.  She also described her various meetings where she offers guidance to a group of managers at the Headquarters Branch.
 

Customer service issues

Mr. Pace reported that during the past month we had the usual range of customer concerns and complaints.   Many of them involved noise levels in our buildings or the temperature inside our facilities. We have had issues with one particular family who have gone from branch to branch and used fraudulent information to attempt to obtain library cards we have posted pictures of the individuals involved in the staff work areas of all locations so staff will be aware of who they are. We are also currently pursuing this matter with the police since we believe the members of this family have checked out thousands of dollars of materials without returning any of them, it appears that this is an organized attempt to steal as many library materials as possible.

Mr. Pace said there was  a flurry of positive news coverage after the first of the year with several of our staff appearing on local news programs and promoting various aspects of the Library. The communications department is working diligently to make sure that we keep up the momentum.  The Library also finished 2011 with another all time record in circulation, over 12.7 million items were checked out last year, an increase of 6.85 percent over 2010. For the first time ever we had a location that exceeded one million items circulated, the Daniel Boone Branch lent over 1,025,000 items. I would like to thank the staff for their hard work and dedication during the past year.
 

Major Library events

Mr. Pace mentioned that the event featuring

Author Thrity Umrigar, "The World We Found" was held Jan. 18th.

 

Facilities-Eureka Grand Opening

Mr. Pace reported that the new Eureka Hills facility grand opening was held on Tuesday January 10.  . This new facility is in a former Blockbuster store and is more than twice the size of the old branch. He said members of the local group called the Eureka Project were also on hand to promote the idea of building a full-service branch library in the Eureka area.  Speakers included Mayor Kevin Coffee of Eureka, a representative from the Eureka Chamber of Commerce, and our own Dr. Lynn Beckwith. About fifty people were in attendance for this event which also featured refreshments and a special story time for the children.
 

In other facilities news, new signs are quickly going up around the County as we are working to complete the exterior sign replacement project. Roof work at the Cliff Cave Branch is in the final stages.
 

Legislative Advocacy Day

Mr. Pace said the Library will be sending a delegation to Jefferson City on February 7 for the annual Library Legislative Day advocacy event. Staff will be making the rounds of all of the members of our local delegation to bring them up to speed on the latest projects and initiatives of the Library District. We particularly want to connect with those who attended our Legislative Luncheon in December since it is clear that repeated contact does make for a more informed legislator and a stronger library advocate. In addition to me other attendees include the following: Gary Holdefer, Keir Haug, Amy Hanaway, Erin Chapman, Laura Kasak, Michael Cohen, Colleen Hall, Anna Strackeljahn, Marsha Ramey and Christina Pryor.
 

Facilities Plan Update

Mr.  Pace reported that he is continuing to work with the consultants from Aaron Cohen and Associates to update our Facilities Master Plan. So far there have been two site visits and we have provided them with a huge amount of information related to our community, needs, and service priorities. The updated and revised plan will be presented to the Board at the March meeting.
 

Mr. Pace asked Kristen Sorth to give information on the recent agreement signed by the Library with the YMCA.  Ms. Sorth spoke to the Board about the community  tutoring literacy program that the Library is in partnership with at the YMCA.
 

Dr. Beckwith asked Sandy Williams, co-chair of the Black History Month program to give an overview of the upcoming activities.  Ms. Williams reported that the kick-off event would be held Friday, Jan. 27 with actress Lynn Whitfield who came to prominence through her portrayal St. Louisan Josephine Baker.  She also pointed out that there was a brochure featuring all the upcoming events including a tribute to blues program, a gospel music program, trivia events and more.  A special author program with author illustrator Kadir Nelson is planned for March.  Mr. Nelson recently won the Coretta Scott King award for best illustrator of 2011.

She also mentioned that this year, plans are to extend additional programs throughout the year.

 

Mr. Pace asked for approval of two action items.

  1. Approve 4 pm closing on Friday, March 9 to accommodate Cal Ripken Jr. Event.  The Board approved this closing (Cunnane/Tai).
  2. Approve my additional goals for 2012.

    A. Work with community partners to explore grant opportunities and begin implementation of a community gardens pilot project at one of our branch locations.

    B. Work with Focus St. Louis to plan a series of forums and programs leading up to the November election which will provide space for discussion of various state and local initiatives and propositions.

The Board approved his goals (Cunnane/Kenyon).

 

UNFINISHED BUSINESS

NONE

 

NEW BUSINESS

BOARD ORGANIZATION

The Board approved the appointment of Elena Kenyon as Treasurer of the Board (Cunnane/Tai).
 

BOARD DOCUMENTS

The Board approved the implementation of BoardDocs.  This new system is a software program that allows Board members to receive information through their computer and utilize lap tops and screen projection during Board meetings.  The staff trainers will train the Board in the use of the new system which is scheduled to begin implementation in April.  Dr. Beckwith, Dr.Tai, and Mrs. Kenyon voted Yes.  Mrs. Cunnane voted Nay. The motion passed.
 

BOARD PROPERTY POLICY

The present board policy only addressed the sale of real property.  The attached proposed expanded policy also addresses the purchase of real property and any property that may be donated to the District. Legal counsel has reviewed the expanded policy.  The Board approved the revision of Policy IV:  Real Property (Cunnane/Tai).
 

INVESTMENTS

The Board approved the request of staff to use Great Southern Banks for investing.  They offered the best rates (Cunnane/Kenyon).
 

FOOD FOR FINES

The Board approved offering the use of Food for Fines program during National Library Week, April 8-14. Last year over 33,000 cans were collected (Cunnane/Tai).

 

CONFERENCE CALL

Mrs. Cunnane has asked to attend the April meeting through the use of telephone conferencing.

This request was approved (Tai/Kenyon).

 

ADJOURNMENT

Dr. Tai moved that the meeting adjourn.  Mrs. Kenyon seconded. All voted in approval. The meeting adjourned at 4:35 p.m.

 

Respectfully Submitted,

 

 

______________________________                                    _______________

     Dr. Chingling Tai, Secretary                                                          Date

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