Meeting of the Board - Monday, January 24, 2011

Date: 
Mon, 01/24/2011 - 3:30pm

ST. LOUIS COUNTY LIBRARY DISTRICT
MEETING OF THE BOARD
HEADQUARTERS BRANCH
MONDAY, JANUARY 24, 2011
3:30 PM

The monthly meeting of the Board of the St. Louis County Library District was held at the Headquarters Branch, 1640 S. Lindbergh Blvd., MO  63131, on Monday, January 24th at 3:30 p.m.  The agenda had been posted in all branches of the Library District at least 24 hours before the meeting.

 

ATTENDANCE:

Library Board Members:

Dr. Lynn Beckwith, President
Edith Cunnane, Vice President
Kenneth Stricker, Treasurer
Dr. Chingling Tai, Secretary
Elena Kenyon, Member 

Administrators and Guests Attending:

Charles Pace, Director; Gary Holdefer, Associate Director and Comptroller; Tim Wadham, Assistant Director, Youth and Community Services; Barbara Brain, Assistant Director, Adult and Support Services; Kristen Sorth, Senior Manager, Human Resources; Marie Conlin, Library Planner; Gib Van Cleve, Manager, ITS; Eric Button, Community Services Administrator; Lisa Stump, Counsel, Lashly and Baer; Julie Leicht and Tom Curran, St. Louis County Government.

SLCL staff attending:

Julia Mangner, Mary Wilson, Ken Cieslak, Michael Cohen, Kathy Wiese, Anna Strackeljahn, Jennifer McBride, Denise Keller, Connie Dee, Trudy Williams, Kate Grantham, Laura B. Kasak, Roz Kohen, Lynn Grimshaw, Parkie Peck, Nicole Clawson, Heather Pehrson, Ed Clark, Kathy Muller, Donna Spaulding, Tracy Fletcher, Kathy Condon-Boettcher, Stacy Berger, Lorraine Budke, Ellen Meschke, Jennifer Jung, Lori Boschert, Larry Kornfeld, Robbin Oehler, Cindy Fehmel, Jennifer Alexander, Jenny Via, Scott Holl Amy Hanaway, Erin Chapman, Dottie Wobbe, Cynthia Schultz and Sandra Williams.

 

The MINUTES, dated Monday, December 20, 2010 were approved by the Board (Stricker/Kenyon).

 

PUBLIC COMMENTS: 

Tom Curran of the St. Louis County Government  spoke on behalf of County Executive Charlie Dooley.  Mr. Curran asked if the Library has future plans for a tax levy that Mr. Dooley be informed.

 

TREASURER'S REPORT:

The Treasurer's Report dated December 31, 2010 was approved subject to audit (Cunnane/Kenyon).  Mr. Holdefer reported that $62,000 in e-rate funds anticipated in December had been received.

 

DIRECTOR'S REPORT:

Customer service issues

Mr. Pace reported that there were a number of comments both pro and con regarding our rearrangement of pc's in the reference area. One individual remarked on how the new arrangement lacked privacy while another person commented positively on the very same thing saying it was easier to get help now that they were close to the reference desk and that there was less likelihood of people engaging in inappropriate acts. He said similar comments were made regarding self check.

 

Department Visits

Mr. Pace said he completed his visits to all Headquarters' Departments except for Youth Services (Youth Services will be visited in May prior to the start of Summer Reading Program). His last visits were to the Sorting and Shop areas.  He went on several calls and got to see firsthand some of the facility issues that our staff faces on a daily basis.

 

Facilities

Work is continuing on the teen centers at Bridgeton Trails and Sachs and we expect those projects to be completed on time and on budget. The fabrication of the new circulation desk for HQ is underway and we expect to receive it around January 28.

 

Special Events

Mr. Pace said the opening of the Weinstock Children's Library at Natural Bridge went very well and there was extensive media coverage as well as a visit from Cardinals Manager Tony LaRussa. Bids have been opened on several new HVAC replacements and the results will be presented later in the Board meeting.

 

Legislative Breakfast/Advocacy Day

Mr. Pace reported that the St. Louis County Library's 3rd Annual Legislative Breakfast will be held on January 28 at 8 am. The main purpose of the breakfast will be to meet with the legislators and explain to them some of what the Library does as well as the impact that their decisions can have on library services across the state. In addition to this, on February 8 the Library will be sending a team of staff to visit legislators in their offices on Library Advocacy Day. This annual event has been held for a number of years and is coordinated by the State Library. These upcoming events will give us a good opportunity to get our case out before members of the legislature.

 

Urban Libraries Council

Mr. Pace reported that the Library would be joining the Urban Libraries Council on a one year trial basis. The ULC is composed of many of the leading libraries in North America and provides a forum for training and discussion among these large institutions. We will evaluate at the end of the year to see if we feel the value gained is worth the $12,000 annual cost of being a member and make a decision as to whether or not we should continue.

 

Upcoming Library Events

Mr. Pace announced that in celebration of Black History Month, Friday, January 28, Sonia Sanchez will be the kick-off speaker.  The event will be held at 7 p.m. at Headquarters. He also announced that on Friday, February 4, Ron Reagan would be the guest speaker in celebration of his father's 100th birthday.

He said there are other upcoming author events with Alice Hoffmann and Chris Bojalian.

 

UNFINISHED BUSINESS

 

DIRECTOR'S GOALS

 

Mr. Pace presented 15 goals to the Board.  Goals 7-11 were previously assigned by the Board.  The Board approved the goals (Stricker/Cunnane).

 

NEW BUSINESS

 

INVESTMENTS

 

The Board approved Great Southern Bank for investing Library funds.  Their interest rate was the highest out of eight banks that submitted bids (Stricker/Cunnane). 

 

AUTOMOTIVE

 

The Board approved the low bids of McMahon Ford for two delivery vans at a net cost of $42,020 and Dave Sinclair Ford for a Maintenance Truck at a net cost of $30,144 (Cunnane/Tai).

 

HVAC

 

The Library Board approved American Boiler for heating, ventilation and air conditioning (HVAC) at Daniel Boone, Jamestown Bluffs and Sachs.  The cost was $532,858 which was the lowest and best bid of the four quotes received (Cunnane/Tai).

 

FOOD FOR FINES

 

The Board approved the continuation of the Food for Fines program again this year with a maximum of $10 to be used towards fines (Stricker/Kenyon).

 

FOUNDATION

The Board approved the naming of the new teen center at Grand Glaize as the Marcia and Sanford Jaffe Teen Center.  The center will be funded by the Library Foundation.  Mr. Jaffe made a sizable gift to fund the teen center (Stricker/Cunnane).

 

ADJOURNMENT

 

Mrs. Cunnane moved that the open meeting adjourn. Ms. Kenyon seconded. All approved by individual voice vote.

 

The meeting adjourned at 3:56 p.m.

 

Respectfully Submitted,

 

___________________________________________                      __________________

Dr. Chingling Tai, Secretary                                                                          Date

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