Meeting of the Board - Monday, July 11, 2011

Date: 
Mon, 07/11/2011 - 3:30pm

ST. LOUIS COUNTY LIBRARY DISTRICT
MEETING OF THE BOARD
JAMESTOWN BLUFFS BRANCH
MONDAY, JULY 11, 2011
3:30 PM

The monthly meeting of the Board of the St Louis County Library District was held at the Jamestown Bluffs Branch, 4153 N. Hwy 67, Florissant, MO  63034 on Monday, July 11, 2011 at 3:30 p.m. The agenda had been posted in all branches of the Library District at least 24 hours before the meeting.

ATTENDANCE:

Library Board Members:                    

Dr. Lynn Beckwith, President
Edith Cunnane, Vice President
Kenneth Stricker, Treasurer
Dr. Chingling Tai, Secretary
Elena Kenyon, Member

Administrators and Guests Attending:

Charles Pace, Director; Gary Holdefer, Associate Director & Comptroller; Barbara Brain, Assistant Director, Adult Support Services; Marie Conlin, Library Planner; Jim Bogart, Manager, Foundation; Gib Van Cleve, Manager, ITS; Eric Button, Community Services Administrator; Lisa Stump, Counsel, Lashly & Baer; Julie Leicht, St. Louis County Government.

SLCL Staff attending:

Parkie Peck, Lee Spearman, Donna Spaulding, Emily Althoff, Michael Cohen, Jamar Rahming, Kate Grantham, Amy Hanaway, Steve Hibbler, Kate Gerblick, Trudy Williams, Jennifer Jung, Cheri Remington, Paul Bayless, Larry Kornfeld,  Stacy Berger, Roz Kohen and Sandra Williams.

 

MINUTES:

The Minutes, dated June 20, 2011 were approved by the Board (Cunnane/Stricker).

 

PUBLIC COMMENTS:

None

 

TREASURER'S REPORT:

The Treasurer's Reports, dated June 30, 2011 was approved subject to audit (Cunnane/Kenyon). Mr. Holdefer reported that House Bill 14 had been signed by the Government and State Aid was again appropriated for public libraries. 

 

DIRECTOR'S REPORT:

Customer service issues

Mr. Pace reported that the Library has circulated 1.2 million items in June which is a record breaking number.  He also reported that there are network slowdowns during the afternoon which appears to be due to wireless mobile devices among our customers.  He said that Gib Van Cleave of ITS estimates that we have a 40% increase in such devices compared to 2010. The Library's technology staff is looking at ways to adjust the flow of traffic on our network to alleviate this problem.

Mr. Pace said that there is an increased incidence of theft affecting our customers. Cell phones, laptops and bicycles seem to be the most common items stolen. He said he is hopeful that the increased use of security cameras in our facilities will act at least somewhat of a deterrent from these types of theft.    Mr. Pace said the aggressive approach to monitoring our DVD collections does seem to be working and reducing the amount of materials that are being lost in this area. One individual that was caught with some of the Library's materials is being prosecuted for felony theft.  

 

Major Library events

Mr. Pace said that during the summer, we are taking somewhat of a break from large author programs. He said the Summer Reading Program is more popular than ever and as of the middle of June our number of registrants had already exceeded the total number that we had in our kids club at the end of last summer. We also experimented with online registration for our Teen Club but this has been less successful and numbers for teens are down quite a bit. We will be reevaluating this for next year. Nevertheless, it has been a very busy summer so far and we anticipate it will remain so until the schools resume in the fall.

 

Branch visits

Mr. Pace said he has worked at the Bridgeton Trails and Daniel Boone branches as part of this round of administrative visits. During these visits he observed Storytime programs, worked at the desk, shelved materials, helped with paging slips, checked in delivery, and checked in and sorted returned materials. He said his visit to Daniel Boone was particularly interesting because it gave him the opportunity to see the materials handling unit in action first hand  He said his overall impression at Daniel Boone was of a staff working very hard just to keep up with the flow of customers and materials. 

 

Facilities

Mr. Pace reported that the new light poles have been installed at the Lewis and Clark Branch and have greatly enhanced the security of the parking area. He also announced that the landlord is currently preparing the former Blockbuster location in Eureka for us to take possession. This includes cleaning the area, removing all of the display units and debris left behind by Blockbuster staff and getting everything in readiness for library facilities staff to start preparing the building for occupancy. There is no time line for the move yet, but he will notify the Board with an expected move in date. The new facility will more than double the square footage of the current Eureka. Facilities staff has also begun work on a new book return area at Indian Trails and have installed security cameras at Headquarters and at Mid-County.  He also reported that preliminary meetings were held with A-1 signs to get things going on the new exterior signs the Board approved at the June meeting.

 

Messaging Campaign

Mr. Pace said that he and Jennifer McBride (Manager of Communications) had an initial meeting with Advertising Savants to discuss the plans and goals for the upcoming promotional campaign about the Library.

 

Upcoming Library Events

Mr. Pace said there are a number of upcoming programs in July with authors Jan Burke, Meg Cabot, Meena Harper and John Dalton.

 

Mr. Pace asked Jamestown Bluffs Branch Manager, Roz Kohen to address the Board.

Roz Kohen gave an overview of the Jamestown Bluffs history.  She said it is the 19th branch of the Library system and serves Florissant, Hazelwood, Black Jack and unincorporated St. Louis County.  She also said it primarily serves the Hazelwood School District.

 

UNFINISHED BUSINESS

 

CAPITAL IMPROVEMENTS

The Board approved the recommendation of staff to hire Star Signs to fabricate exterior signs for Eureka Hills, Jamestown Bluffs, Lewis and Clark, Meramec Valley, Mid County, Sachs and Tesson Ferry.  The signs will cost $38,680 (Stricker/Cunnane).

 

 

NEW BUSINESS

 

BOARD BYLAWS (CODE OF ETHICS)

State Statute requires that the Board approve a "Code of Ethics" every two years.  The approved policy must be sent to the Missouri Ethics Commission by September 1st.  The Board approved continuance of the existing ethics policy (Stricker/Cunnane).

 

 FOUNDATION

The Board approved the recommendation of staff to renew a shared services agreement.  The annual agreement describes the Library's support of the Foundation by sharing three Library personnel and for the usage of office and storage space (Cunnane/Stricker).

The Board considered the request from staff to close early on September 24 for the second annual gala dinner to benefit the Library Foundation.  The Board approved the request (Stricker/Cunnane).

 

UNDESIGNATED FUNDS

Gary Holdefer reported to the Board information regarding the Undesignated Funds.  He reported on the assumptions used to prepare estimated ending balances for the undesignated and capital improvement funds through 2014.  He and Mr. Pace also presented several scenarios for possible tax rate increases.  Mr. Holdefer stated that preliminary assessments in 2011 are negative for the third year in a row.

Dr. Beckwith asked the Director to keep him advised of any changes.

 

ADJOURNMENT

 

Mr. Stricker moved that the meeting adjourn.  Mrs. Cunnane seconded.  The meeting adjourned at 4:04 p.m.

 

Respectfully Submitted,

 

______________________________                                    _______________

     Dr. Chingling Tai, Secretary                                                          Date 

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