Meeting of the Board - Monday, June 20, 2011

Date: 
Mon, 06/20/2011 - 3:40pm

ST. LOUIS COUNTY LIBRARY DISTRICT
MEETING OF THE BOARD
THORNHILL BRANCH
MONDAY, JUNE 20, 2011
3:40 PM

The monthly meeting of the Board of the St Louis County Library District was held at the Thornhill Branch, 12863 Willowyck Dr., St. Louis, MO  63146 on Monday, June 20th at 3:40 p.m. The agenda had been posted in all branches of the Library District at least 24 hours before the meeting.

 

ATTENDANCE:

Library Board Members:

Dr. Lynn Beckwith, President
Edith Cunnane, Vice President (By phone)
Kenneth Stricker, Treasurer
Dr. Chingling Tai, Secretary
Elena Kenyon, Member

Administrators and Guests Attending:

Charles Pace, Director; Gary Holdefer, Associate Director & Comptroller; Tim Wadham, Assistant Director; Kristen Sorth, Senior Manager, Human Resources; Marie Conlin, Library Planner; Gib Van Cleve, Manager, ITS; Eric Button, Community Services Administrator; Melissa Vighi, Counsel, Lashly & Baer; Melissa Le, Lockton Companies; Joe Duncan, Daniel & Henry Co.; and Julie Leicht, St. Louis County Government.

SLCL Staff attending:

Parkie Peck, Lee Spearman, Heather Pehrson, Anna Strackeljahn, Kathy Wiese, Donna Spaulding, Nicole Clawson, Emily Altoff, Michael Cohen, Dottie Wobbe, Pat Woodward, Christina Pryor, Lori Boschert, Joyce Loving, Jamar Rahming, Kimberly Clark, Kat Grantham, Amy Hanaway, Barb Urban, Ed Clark, Mary Arnhart, Kate Gerblick, Trudy Williams, Jennifer McBride, Kathy Condon-Boettcher, Jennifer Jung, Erin Chapman and Robbin Oehler.

 

MINUTES:

The Minutes, dated April 18, 2011 were approved by the Board (Stricker/Cunnane).

 

PUBLIC COMMENTS:

None

 

TREASURER'S REPORT:

The Treasurer's Reports, dated April 30, 2011 and May 31, 2011 were approved subject to audit (Stricker/Kenyon). Mr. Holdefer reported that in April the Library received over four million dollars of released protested taxes. Excess tax increment financing funds were received from the cities of Crestwood, Des Peres, Eureka and Manchester. Vehicles previously approved have been delivered. In May reciprocal payments were received from St Charles, Maplewood and Rock Hill libraries. The material handling system at the Daniel Boone branch is operational.

 

DIRECTOR'S REPORT:

Customer Service Issues
Mr. Pace reported that circulation was up nearly 8% while other library systems in the state are either stable or declining in circulation. The material handling system is being used by most of the customers at the Daniel Boone branch. Library staff has been stationed outside to assist customers that have not used the new system.

Major Library Events
Both Nathaniel Philbrick and Geraldine Brooks filled the auditorium presenting their latest works. The Library continues to be a favorite venue on author book tours.

Branch Visits
Mr. Pace attended the opening of the new Laura Bush Teen Center at the Bridgeton Trails branch on April 27th. Mrs. Bush's low key visit for the dedication included speaking with members of the Teen Advisory Council at the branch as well as Mayor Conrad Bowers. The City of Bridgeton had suffered major damage and devastation from tornados earlier in the month.

Beginning in June members of the administrative team will be doing the second round of branch visits.

Facilities
HVAC work, the installation of security cameras and continued installation of self check express lanes are the major projects. Fines being paid by credit card are increasing as at least one unit is being installed at each branch.

Mr. Pace introduced the acting Thornhill Branch Manager, Amy Hanaway. Ms Hanaway gave an overview of the history of the branch as well as the current programs. Thornhill was the home of  Missouri's second governor, Frederick Bates. It is presently located in Faust Park.

 

UNFINISHED BUSINESS

None

 

NEW BUSINESS

SALARY STRUCTURE ADJUSTMENTS
Employee's have not received a raise since January 2009. Lockton Companies, the Library's HR consultant has reviewed the current salary structure and has recommended a 2.5% structure adjustment to the minimum, midpoint and maximum for each pay grade. This would place 154 employees under the new minimum levels. The cost in 2011 would be $22,819. It is anticipated that a salary increase will be recommended in the 2012 Budget. A motion to approve the recommendation from Lockton Companies was moved by Mrs. Cunnane and seconded by Mrs. Kenyon. The Board members discussed the recommendation at great length. They didn't feel that any salary structure adjustment should be considered this year. There was one Aye, two No and one Abstention. The motion did not pass.

 

EMPLOYEE BENEFIT RENEWALS
The Daniel & Henry Company, the Library's benefit consultant helped review and negotiate all the renewals.

The first benefit renewal discussed was dental insurance. The current provider, Delta Dental had quoted no increase. The employee rate would stay at $32.31 per month. A five percent increase had been budgeted. The Board approved the dental insurance renewal with the current provider (Stricker/Tai).

Part time employee medical and dental insurance renewals were 8% and 0% respectively. Of 267 part time employees, 11 purchase medical coverage and 22 are enrolled in the dental plan. These benefits are strictly voluntary. The Board approved the renewal with the current provider, SRC/Aetna (Stricker/Kenyon).

The third benefit discussed was life insurance, accidental death and dismemberment, long term disability and voluntary life coverage. By State Statute the library must seek quotes every three years for this coverage. After reviewing quotes and negotiating, the benefits consultant recommended staying with the current provider, Reliance Standard. Renewals will be under budget. The Board approved the recommendation (Stricker/Cunnane).

The vision benefit is strictly voluntary. The quote from VSP was considered to be the best and lowest since this carrier's network is much larger. The Board approved the consultant's recommendation to renew with VSP (Stricker/Cunnane).

The medical insurance benefit like life insurance had to be bid this year. Anthem quoted a rate 32.3% higher than the current rate while Mercy, the current provider, initially quoted a 21% renewal increase. Our consultant was able to negotiate a 9.3% increase with no change in benefits which is below the current trend of 12-14% increases. The network deductible will be raised from $1,000 to $1,500. There is no cost to the employee when they use the Health Reimbursement Arrangement. The budgeted increase was 17%. The Board approved renewing with the current provider, Mercy Health Plan (Cunnane/Stricker).

 

MARKETING CONSULTANT
A request for proposal was issued to select a public relations and marketing firm to assist the Library to develop a plan that would highlight the diversity of resources and services, value to the community, impact on childhood literacy, craft key messages, institute a marketing plan to include media buys and deliver a staff in-service day presentation. Elements of the phone survey conducted last year would be incorporated in the messaging. Seven firms responded. The low bidder was deemed to not have the expertise needed. Three finalists were interviewed. Advertising Savants was recommended as the lowest and best firm to develop the messaging campaign. Advertising Savants' quote of $37,000 was approved by the Board (Cunnane/Kenyon).

 

BUILDING REPAIR (ROOFS)
Quotes were received for the replacement of roofs at the Cliff Cave and Grand Glaize branches. White membrane (green) material with a 20 year warranty had been specified. Five contractors bid with Sielfliesch Roofing as the low bidder for each location. The Board approved the staff recommendation of the low bidder with a combined quote of $258,117 (Kenyon/Cunnane).

 

CAPITAL IMPROVEMENTS (EXTERIOR SIGNS)
Ten exterior sign bids had been obtained from nine companies. A-1 Sign was the low bidder with a quote of $61,300. The Board approved the staff recommendation to award the project to the low bidder (Stricker/Cunnane). The Board also instructed staff to obtain quotes for the remaining locations without the new signs and present those results at the next meeting.

 

ADJOURNMENT

 

Mr. Stricker moved that the open meeting adjourn and that the Board convene in closed session.

Mrs. Cunnane seconded. All approved by individual voice vote.

 

The meeting adjourned at 4:15 p.m.

 

Respectfully Submitted,

 

______________________________                                    _______________

     Dr. Chingling Tai, Secretary                                                          Date

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