Meeting of the Board - Monday, October 17, 2011

Date: 
Mon, 10/17/2011 - 3:30pm

ST. LOUIS COUNTY LIBRARY DISTRICT
MEETING OF THE BOARD
HEADQUARTERS BRANCH
MONDAY, OCTOBER 17, 2011

3:30 PM

The monthly meeting of the Board of the St Louis County Library District was held at Headquarters, 1640 S. Lindbergh Blvd., St. Louis, MO  63131 on Monday, October 17, 2011 at 3:30 p.m. The agenda had been posted in all branches of the Library District at least 24 hours before the meeting.

ATTENDANCE:

            Library Board Members:                  

                        Dr. Lynn Beckwith, President

                        Edith Cunnane, Vice President

                        Kenneth Stricker, Treasurer

                        Dr. Chingling Tai, Secretary

                        Elena Kenyon, Member

 

            Administrators and Guests Attending:

Charles Pace, Director; Gary Holdefer, Associate Director & Comptroller; Barbara Brain, Assistant Director, Adult Support Services; Kristen Sorth, Sr. Mgr., Human Resources, Marie Conlin, Library Planner; Gib Van Cleve, Manager, ITS; Eric Button, Community Services Administrator; Lisa Stump, Counsel, Lashly & Baer; Julie Leicht, St. Louis County Government; Barbara Turkington, OASIS; Melissa Lee, Lockton Companies; and Carolyn Bunch, The Daniel and Henry Co.

 

            SLCL Staff attending:

Stephanie Nordmann, Cindy Miller, Lisa Haddox, Anna Schurk, Barb Urban, Keir Haug, Jennifer McBride, Kathy Wiese, Ed Clark, Jenny Via, Anna Strackeljahn, Conrad Rader,  Laura Kasak, Matthew Lakin, Kimberly Clark, Nicole Clawson, Pat Woodward, Robbin Oehler, Lorraine Budke, Anne Arthur, Julie Mangner, Parkie Peck, Donna Spaulding, Emily Althoff, Michael Cohen, Joyce Loving, Jamar Rahming, Kate Grantham, Kate Gerblick, Scott Holl, Karen Sieber, Steve Hibbler, Lori Boschert, Natalia Catlett, Colleen Hall, Kathy Muller, Erin Chapman, Sarah Wood, Denise Keller, Mary Arnhart, Melissa Le, Dottie Wobbe, Connie Dee, Larry Kornfeld,  Cheri Remington, Stacy Berger, Roz Kohen, Amy Hanaway, and Sandra Williams.

 

MINUTES:

The Regular Minutes, dated September 26, 2011 were approved by the Board (Cunnane/Stricker).

 

PUBLIC COMMENTS:

None.

 

TREASURER'S REPORT:

The Treasurer's Report, dated September 30, 2011 was approved subject to audit (Stricker/Tai).  Mr. Holdefer reported that the Foundation Board had contributed $5,000 for six staff members to visit King County Library in Seattle, Washington.  King County was voted Library of the Year.

 

DIRECTOR'S REPORT:

Customer service issues

Mr. Pace reported that he dealt with a couple of complaints personally over the past month; one individual was concerned about the self check system and DVD check out limits. He said another person expressed concern over an interaction with a staff member at one of the branch libraries. He said he followed up with both of these individuals and they seemed reasonably satisfied with the resolution of their particular issues. Mr. Pace said there was a very nice compliment from a patron at out Sachs Branch which he attached to the Board report for review. In reviewing the statistical reports, Mr. Pace said circulation for the month of September was up about three and a half percent compared to September of 2010.   He reported that the Library exceeded one million items checked out in the month of September. The growth in the use of emedia is particularly striking as circulation of ebooks and downloadable audio books increased by 82% compared to the same time one year ago.

 

Major Library events

Mr. Pace reported that on September 30, the library hosted noted historian Laurence Bergreen who was discussing his latest book about the life of Christopher Columbus. There were about 130 people that attended this event, which is a large crowd for this author.

The Library also hosted famed author Jonathan Franzen on October 15. He was interviewed by Don Marsh.  There were about 300 people who attended this event.

 

Facilities

Mr. Pace said that work on the walls at Eureka Hills should be completed within days.   Glazing work will be getting under way shortly and the installation of the new automatic door will take place within the next few days. Painting and carpeting will be getting underway in the next couple of weeks.

In other facilities news Mr. Pace summarized that:

  • The new sound system in the Headquarters Auditorium is largely complete and should be tested next week.
  • New sliding doors have been ordered for the Rock Road Branch.
  • Work on the new roof and teen center at Grand Glaize Branch is underway.
  • Production of new branch signs approved by the Board earlier this year should be getting started soon.
  • Final grounds work on the newly repaired plaza at Prairie Commons Branch is almost done.
     

ULC Conference

Mr. Pace said that he will be attending an Urban Libraries Council conference in Miami on November 2-4. The conference will focus on building and developing community partnerships.
 

Legal Memo

For the Board's review, Mr. Pace attached a memo from Lashly/Baer which outlines the steps that need to be taken in the event the Library Board wishes to call an election.

 

Mr. Pace mentioned the following upcoming library events.

Thursday, November 3, 7p.m.
Beloved author of "The Christmas Box" and "The Walk," Richard Paul Evans presents a modern-day holiday version of the story of the prodigal son, a novel of redemption, hope, and the true meaning of Christmas. Richard Paul Evans is the author of 15 inspirational novels-all New York Times bestsellers.

Tuesday, November 15, 7 p.m.
The world of Oz comes full circle in Gregory Maguire's stunning conclusion to his smash New York Times bestselling "Wicked" series. "Out of Oz" opens with the Emerald City mounting an invasion of Munchkinland, Glinda held under house-arrest, and the Cowardly Lion on the run from the law. Amidst the chaos, Elphaba's granddaughter, Rain, comes of age to take up her broom in an Oz wracked by war.

Mr. Pace read a complimentary letter that he received in the mail from a customer.

Mr. Pace reminded the Board that the Library would be closed on Thursday, Oct. 20 for In-Service Day for staff.

Mr. Pace acknowledged the presence of Barbara Turkington.  On November 1, she will begin as the Assistant Director for Advancement.

 

UNFINISHED BUSINESS

NONE

 

NEW BUSINESS

 

2012 STRUCTURE ADJUSTMENT AND MERIT RAISES

Kristen Sorth and Melissa Lee of Lockton Companies explained the Administration's request for a salary adjustment. The Board approved the recommendation of Administration to give a 0-6% merit raise range combined with the salary structure adjustment.  The blended adjustment of 3% will cost $525,000 in 2012.  Employees have not received a pay increase since January of 2009 (Cunnane/Kenyon).

 

MEDICARE SUPPLEMENT

The Library Administration in consultation with Daniel and Henry recommended that the Library discontinue offering a Medicare Supplement plan and a Prescription Drug card to retirees 65 years of age or older.   Cathy Quinn of Daniel and Henry said that rates have increased and that she will work with the eight retirees to transition to new and less expensive coverage.  The Board approved discontinuing this plan (Cunnane/Stricker).

 

FUND BALANCE AND RESERVE POLICY

The Governmental Accounting Standards Board (GASB) has issued Statement #54, Fund Balance Reporting and Governmental Fund Type Definitions.  Fund balance classifications are now nonspendable, restricted, committed, assigned and unassigned. The Board approved the Administration's recommendation to adopt GASB 54 and the proposed Fund Balance and Reserve Policy (Stricker/Cunnane).

 

BUDGET ASSUMPTIONS

Gary Holdefer presented the 2012 Budget Assumptions prepared by the 2012 Budget Committee.  The projected revenue for 2012 is $37,635,000.  Projected expenses total $37,575,000.

 

CAPITAL IMPROVEMENTS (SECURITY CAMERAS)

Staff received quotes for security cameras for Cliff Cave, Grand Glaize, Jamestown Bluffs, Thornhill and Tesson Ferry).  The low bidder was Dynamic controls, Inc. for $60,778.  The Board approved the low bidder (Stricker/Cunnane).

 

CAPITAL IMPROVEMENTS (EUREKA HILLS RESTROOMS)

Renovation plans for the new Eureka Hills Branch included larger restrooms.  The Board approved the low bidder of John Noll Construction for $18,714 and for Sutter Plumbing for $10,150 (Cunnane/Kenyon).

 

ADJOURNMENT

Mr. Stricker moved that the meeting adjourn for Closed Session.  Mrs. Cunnane seconded.  All voice votes were for approval.  The meeting adjourned at 4:08 p.m.

 

Respectfully Submitted,

 

 

______________________________                                    _______________

     Dr. Chingling Tai, Secretary                                                          Date

 

 

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