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July 1-December 31, 2025 Reservations

We will begin accepting reservations for July 1-December 31, 2025 on Saturday, April 5, 2025 at 9:00 a.m.

 

Meeting rooms are intended primarily for St. Louis County Library and St. Louis County Library Foundation meetings, programs and events. When not needed for these purposes, the rooms are available to community groups and organizations and to local businesses as set by the Library Board.

By making a reservation in the system, you are agreeing to the Meeting Room Policy. Anyone using a meeting rooms must abide by the terms of the Meeting Room Policy and the Library’s Code of Conduct

Requests for the use of a meeting room may be made by using the library’s reservation system. Groups may reserve meeting rooms on a first come, first-served basis beginning on the dates listed above. No business, group, organization or sub-group thereof (e.g., a committee or special interest group) may use a meeting room at any one location more than once a week. Tax supported organizations will be exempt from this rule so long as this does not deny others access.

Rooms will only be scheduled for use during regular hours and meetings must be finished in sufficient time to vacate the building by close of day.

The set-up and take-down of tables and chairs are the responsibility of the group and must be accounted for within the reserved time. At the end of a meeting, the room must be left in the same condition as it was found. When booking the meeting room, please be sure to allow for time to set up, restore the room to order, and vacate within your reserved time.

Personal events such as birthday parties, baby showers, bridal showers, and family reunions are not allowed.

Refreshments may be served, but groups may not prepare food on library property. Groups are responsible for providing their own supplies (coffee cups, napkins, etc) and for all clean up. Alcohol is not permitted. Hazardous materials and open flames are prohibited.

Making a request for a meeting room is not a guarantee. We will review your request and contact you if more information is needed. When your request is approved, you will receive an email message confirming the reservation. If the request is denied, you will receive an email message letting you know that the request could not be accommodated.

Using our meeting room reservation system is the quick and easy way to reserve our meeting rooms.

Managing Your Reservations

Our system allows you to manage meeting room reservations using your library card or by providing an email address to receive a confirmation code.
 

Library Card Log In
RECOMMENDED

Using your library card information to log in and request a meeting room allows you to easily manage your reservation(s) in one place. 

From My Events & Room Reservations, you can:

  • Make a new reservation
  • View reservation status – pending, approved, or denied
  • Cancel a reservation 
  • View your reservation history

Register as a Guest

Don't have a library card? You can apply for a library card or use your name and email address to request a meeting room. A confirmation code will be sent to you via email. 

You will not be able to view your reservation history with an individual confirmation code. You will have to log in with each confirmation code to view the specific reservation details.

From My Events & Room Reservations, you can log in with your email address and confirmation code to:

  • View reservation status – pending, approved, or denied
  • Cancel a reservation

Requesting a Meeting Room

1

Searching for a Meeting Room

Browse Meeting Rooms

 

Filtering Help

  • Locations - Select the branch(es) and room(s) to be included in the available reservation list search.
  • Date - Select a date to search for availability.
  • Time & Duration (optional) - The time and duration can be changed as you progress through the reservation process.

Color Key

  • GREEN BAR = Room is available and can be reserved. 
  • BLUE BAR = Reflects the reservation block of time you have selected. 
  • RED BAR = Branch is closed or the meeting room is unavailable.

2

Choose Your Desired Meeting Room

When you have identified a location and meeting space you would like to reserve, select the Reserve Now button next to the name of the room. 

Log in with your library card information. If you do not have a library card, you may Register as a Guest.

3

Provide the Meeting Details

Complete the reservation form including:

  • Reservation start time and end time
  • A phone number where we can reach you
  • An organization if applicable to help identify your group
  • The purpose of your meeting
  • Select the intended audience age range: Adults (18+), Teens (Ages 13-17) and/or Children (Ages 0-12)

4

Add Reservation and Email Confirmation

Select the Add Reservation button to complete your request. The room is NOT reserved until library staff have reviewed and approved your request.

You will be sent an email stating that your request has been received and another will be sent notifying you if your request has been approved or denied.

*Maximum attendee number is based on people and chairs. People, chairs, and tables will significantly lower the maximum number of attendees allowed in the room.

 

Bridgeton Trails Branch 
Meeting Room - Capacity: 80

Clark Family Branch
Meeting Room A - Capacity: 50
Meeting Room B - Capacity: 46

Cliff Cave Branch 
Meeting Room - Capacity: 100

Daniel Boone Branch 
Meeting Room 1 - Capacity: 100
Meeting Room 2 - Capacity: 52
Meeting Room 3 - Capacity: 20

Eureka Hills Branch 
Meeting Room - Capacity: 60

Florissant Valley Branch 
Meeting Room 1 - Capacity: 75 
Meeting Room 2 - Capacity: 30 
Meeting Room 3 - Capacity: 30

Grand Glaize Branch 
Meeting Room 1 - Capacity: 150
Meeting Room 2 - Capacity: 45

Grant's View Branch 
Meeting Room 1 - Capacity: 150 
Meeting Room 2  - Capacity: 50

Jamestown Bluffs Branch 
Meeting Room 1 - Capacity: 100 
Meeting Room 2 - Capacity: 40

Lewis & Clark Branch 
Meeting Room - Capacity: 125

Meramec Valley Branch 
Meeting Room - Capacity: 150

Mid-County Branch 
Meeting Room - Capacity: 45

Natural Bridge Branch 
Meeting Room - Capacity: 50

Oak Bend Branch 
Meeting Room - Capacity: 80

Parkview Branch 
Meeting Room - Capacity:  100

Prairie Commons Branch 
Meeting Room - Capacity: 80

Rock Road Branch 
Meeting Room 1 - Capacity: 75 
Meeting Room 2 - Capacity: 20

Samuel C. Sachs Branch 
Meeting Room  - Capacity: 80

Thornhill Branch 
Meeting Room 1 - Capacity: 100 
Meeting Room 2 - Capacity: 45

Weber Road Branch 
Meeting Room - Capacity: 125

We offer AV Kits to those with a library card in good standing to be checked out at the circulation desk on a first come first serve basis. The kits cannot be held prior to the meeting room reservation and must remain in the branch. Any kits not returned will incur a replacement charge.

Each AV Kit contains:

  • Wireless Presenter Kit -- Wireless presenters, what most people call a "clicker" used for advancing slides in a presentation or using a laser pointer on a screen.
  • Clickshare Dongle Kit -- This equipment plugs into the USB port of most device and creates a wireless connection to the projector.  
  • AV Cable Kit -- This kit includes long HDMI and VGA cables to allow a wired connection from a device to the wall plate connection for the projector.   
  • AV Microphone Kit -- This kit includes a wired microphone, a microphone cable to connect the mic to the wall plate, and a microphone stand.

 

 

I made a reservation, now what happens?
We will review your request and contact you if more information is needed. When your request is approved, you will be sent an email message confirming the reservation. If the request is denied, you will be sent an email message letting you know that the request could not be accommodated.
 

What if I do not receive a confirmation email for my reservation?
We make every effort to confirm reservations in a timely manner, generally within 48 hours. Check your spam or junk email folder as well. You may also log into My Events & Room Reservations to check the current status of your reservation(s). 

What if I need to cancel a reservation?
You can cancel your reservation by going to My Events & Room Reservations or by calling 314-994-3300.
 

What if I need to use a computer during my meeting room reservation?

Branches have a limited number of Chromebooks available for in-house use only. Devices are checked out on a first come first serve basis. 

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