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Due to a planned software upgrade and migration, we are currently unable to accept new applications for meeting room reservations for dates between April 15–June 30, 2024.

Meeting rooms are intended primarily for St. Louis County Library and St. Louis County Library Foundation meetings, programs and events. When not needed for these purposes, the rooms are available to community groups and organizations and to local businesses as set by the Library Board.

By making a reservation in the system, you are agreeing to the Meeting Room Policy. Anyone using a meeting rooms must abide by the terms of the Meeting Room Policy and the Library’s Code of Conduct

Requests for the use of a meeting room may be made by using the library’s online reservation system. Groups may reserve meeting rooms on a first come, first-served basis beginning on the dates listed above. No business, group, organization or sub-group thereof (e.g., a committee or special interest group) may use a meeting room at any one location more than once a week. Tax supported organizations will be exempt from this rule so long as this does not deny others access.

Rooms will only be scheduled for use during regular hours and meetings must be finished in sufficient time to vacate the building by close of day.

The set-up and take-down of tables and chairs are the responsibility of the group and must be accounted for within the reserved time. At the end of a meeting, the room must be left in the same condition as it was found. When booking the meeting room, please be sure to allow for time to set up, restore the room to order, and vacate within your reserved time.

Personal events such as birthday parties, baby showers, bridal showers, and family reunions are not allowed.

Refreshments may be served, but groups may not prepare food on library property. Groups are responsible for providing their own supplies (coffee cups, napkins, etc) and for all clean up. Alcohol is not permitted. Hazardous materials and open flames are prohibited.

Making a request for a meeting room is not a guarantee. We will review your request and contact you if more information is needed. When your request is approved, you will receive an email message confirming the reservation. If the request is denied, you will receive an email message letting you know that the request could not be accommodated.

Using our Spaces software is the quick and easy way to reserve our meeting rooms. Visit any of our locations for assistance in reserving a meeting room or call 314-994-3300.

First Time Spaces Users

  1. Go to Spaces
  2. Click Create an Account in the upper right-hand corner of the page 
  3. Check your email. You will be sent an email with a link to confirm your account. Click on the link and you are ready to reserve a room! 

The confirmation email may take a couple minutes. Always check your spam or junk folder.

Manage Your Spaces Account

When you log into your Spaces account, you have the ability to change your password and manage your reservations: 

  • View reservation status – pending, approved, or denied
  • Edit or cancel a reservation 
  • View your reservation history 
  • Make a new reservation
  • Join or edit your list of organizations

Requesting a Meeting Room

1

Log in and search for a space

Filtering Help
 

Locations (Left-side of the screen) - Select the branch and click on the + sign to the left of the branch title to select rooms to be included in the available reservation list as well as any equipment they require.
 

Date & Time (Top of the screen) - Date and the timeframe can be changed. Click in each box and make a selection.

Color Key
 

(GREEN BAR) = Room is available to be booked.

(WHITE BAR) = This time has not been selected, but is available to be booked.

(GRAY BAR) = Room is unavailable.

(PINK BAR) = Room is available for this time slot, but there is a conflict with part of the reservation.

(RED BAR) = Branch is closed or there is a conflict between the desired time and room availability.

2

Choose your date and provide meeting details

Selecting an Organization
 

If you are affiliated with an organization, click Join an Organization and choose your organization from the list.
 

If your organization is not listed, choose Other and specify your organization in the Purpose field. A staff member will contact you to create an organization affiliation.

 
 
If you are not affiliated with an organization, choose No organization.
 

You can also request to create a new organization by choosing Create Organization.  Note: After the organization request is submitted by you, the new organization must first be approved by the library before it is available as an optional organization from the drop-down list.

3

Submit request and see email for confirmation

Click Submit Request. The room is NOT reserved until library staff have reviewed and approved your request.

Check your email. You will be sent an email stating that your request has been submitted and another will be sent notifying you if your request has been approved or denied.

Bridgeton Trails Branch 
Meeting Room - Capacity: 80

Cliff Cave Branch 
Meeting Room - Capacity: 100

Daniel Boone Branch 
Meeting Room 1 - Capacity: 100

Eureka Hills Branch 
Meeting Room - Capacity: 60

Florissant Valley Branch 
Meeting Room 1 - Capacity: 75 
Meeting Room 2 - Capacity: 30 
Meeting Room 3 - Capacity: 30

Grand Glaize Branch 
Meeting Room 1 - Capacity: 150

Grant's View Branch 
Meeting Room 1 - Capacity: 150 
Meeting Room 2  - Capacity: 50

Jamestown Bluffs Branch 
Meeting Room 1 - Capacity: 100 
Meeting Room 2 - Capacity: 40

Lewis & Clark Branch 
Meeting Room - Capacity: 125

Meramec Valley Branch 
Meeting Room - Capacity: 150

Mid-County Branch 
Meeting Room - Capacity: 45

Natural Bridge Branch 
Meeting Room - Capacity: 50

Oak Bend Branch 
Meeting Room - Capacity: 80

Parkview Branch 
Meeting Room - Capacity:  100

Prairie Commons Branch 
Meeting Room - Capacity: 80

Rock Road Branch 
Meeting Room 1 - Capacity: 75 
Meeting Room 2 - Capacity: 30

Samuel C. Sachs Branch 
Meeting Room  - Capacity: 80

Thornhill Branch 
Meeting Room 1 - Capacity: 100 
Meeting Room 2 - Capacity: 45

Weber Road Branch 
Meeting Room - Capacity: 125

We offer AV Kits to those with a library card in good standing to be checked out at the circulation desk on a first come first serve basis. The kits cannot be held prior to the meeting room reservation and must remain in the branch. Any kits not returned will incur a replacement charge.

Each AV Kit contains:

  • Wireless Presenter Kit -- Wireless presenters, what most people call a "clicker" used for advancing slides in a presentation or using a laser pointer on a screen.
  • Clickshare Dongle Kit -- This equipment plugs into the USB port of most device and creates a wireless connection to the projector.  
  • AV Cable Kit -- This kit includes long HDMI and VGA cables to allow a wired connection from a device to the wall plate connection for the projector.   
  • AV Microphone Kit -- This kit includes a wired microphone, a microphone cable to connect the mic to the wall plate, and a microphone stand.

 

 

I made a reservation, now what happens?
We will review your request and contact you if more information is needed. When your request is approved, you will be sent an email message confirming the reservation. If the request is denied, you will be sent an email message letting you know that the request could not be accommodated.
 

What if I do not receive a confirmation email for my reservation?
We make every effort to confirm reservations in a timely manner, generally within 48 hours. Check your spam or junk email folder as well. You may also log into your Spaces account to check the current status of your reservation(s). 

What if I need to cancel a reservation?
You can cancel your reservation through your Spaces account or by calling 314-994-3300.
 

What if I need to use a computer during my meeting room reservation?

Branches have a limited number of Chromebooks available for in-house use only. Devices are checked out on a first come first serve basis. 

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