Back to top

Reserve a Meeting Room

How to Reserve Meeting Rooms

The Library’s Spaces software is a quick and easy way to reserve Library meeting rooms from any computer or mobile device.
 

Organization

To complete a meeting room request you will be asked if your reservation is on behalf of an organization. Follow Request A Meeting Room instructions listed below for help. 
 

First Time Users

If this is your first time making a reservation, you'll need to create an account
 

Returning Users

Returning users can go to your account to reset your password, manage (create, cancel, edit) reservations, and add or remove your affiliated organizations.
 

Request a Meeting Room

  1. Log into your account
  2. Enter your preferred date and time and click “Search for a Space”

Spaces Website

  1. All available branch meetings rooms will be listed. Filtering by Location and Date & Time is available

    Filtering Help

  • “Locations” (Left-side of the screen) - Select the branch and click on the "+" sign to the left of the branch title to select rooms to be included in the available reservation list as well as any equipment they require.
  • “Date” & “Time” (Top of the screen) - Date and the timeframe can be changed. Click in each box and make a selection.

Color Key

  • (RED BAR) = Unavailable during the selected timeframe
  • (GREEN BAR) = Available during the selected timeframe
  • (WHITE BAR) = Additional available time available, change your timeframe
  • (GRAY BAR) = Indicates when the library is closed

Spaces Room Listing

  1. Click on “Pick Me” when you find the room you want to request that meets the capacity limit for your group.
     
  2. Enter a purpose for which you intend to use the room.
  1. Selecting an Organization
  1. If you are affiliated with an organization, click “Join an Organization” and choose your organization from the list.
     
  2. If your organization is not listed, choose “Other” and specify your organization in the “Purpose” field.  A staff member will contact you to create an organization affiliation.
     
  3. If you are not affiliated with an organization, choose “No organization.”
     
  4. You can also request to create a new organization by choosing the "Create Organization" link.  Note: After the organization request is submitted by you, the new organization must first be approved by staff before it is available as an optional organization from the drop-down list.
     
  5. In your account you can join and edit your list of organizations.
  1. Click “Submit Request”
    The room is NOT reserved until Library staff have reviewed and approved your request.
     
  2. Check your email. 
    You will be sent an email stating that your request has been submitted. 
    You will be sent an email notifying you if your request has been approved or denied.